You finally reached a point in your business where you need help!
Your business has been growing steadily, and so have the tasks you need to do in order to run that business smoothly. You are caught in the repetitive task mode while neglecting things in your business that only you can do. Checking your email inbox every 20 minutes is just not working out, and you need to outsource that task.
After a while, a one-person operation just won’t do, and it’s time to hire an assistant to boost your productivity.
The option of hiring a full-time employee is not feasible right now, and this is where a Virtual Assistant will come in handy. The cost of hiring a Virtual Assistant is a lot less than hiring a full-time employee. You will not have to pay for the office space, equipment, fringe benefits, etc. as your Virtual Assistant covers these items on their end. They work as an independent self-employed contractor that have various high-end skills and abilities.
|You feel overwhelmed in your business||You will save money|
|You are stuck in a day-to-day repetitive tasks||You will only pay for the actual time worked|
|You are experiencing business growth||You don’t have to pay fringe benefits or overhead|
|You need to be more productive||You want to save your sanity and concentrate on what you actually love to do|
Cost of hiring a Virtual Assistant
Fringe Benefits & Overhead
|Full Time Employee – Salary||$35,000/Year
Weekly = $673
Yearly = $35,000
|Full Time Employee – Hourly||$15.00/Hour x 40 hours a week = $600.00
Weekly = $600.00
|$600.00 x 52 weeks in a year = $31,200
Yearly = $31,200
|Part Time Employee – Hourly||$15.00/Hour x 25 hours a week = $375.00
Weekly = $375.00
|$375.00 x 52 weeks in a year = $19,500
Yearly = $19,500
|Virtual Assistant||$35.00/Hour x 10 hours a week = $350.00
Weekly = $350.00
|$350.00 x 52 weeks in a year = $18,200
Yearly = $18,200
What is a Virtual Assistant?
A Virtual Assistant provides many of the functions that on-site employees can, such as: administrative assistance, technical support, social media management and design services, to name a few. They just provide those services remotely as an independent contractor, typically part-time and self-employed.
What can a Virtual Assistant do for me?
Some of the things that a Virtual Assistant can do for you are:✔ Project and Team Management
✔ Landing Page Design and Setup
✔ Webinar Assistance
✔ Subscription List Management
✔ Social Media Management
✔ Calendar and Email Management
✔ Document Prep and Editing
✔ Travel Arrangements
✔ Accounting and Bookkeeping
✔ Customer Service These are not all of the things that a Virtual Assistant can help you with, but it will give you a general overview on some of the things you could start outsourcing.
Who hires a Virtual Assistant?
Virtual Assistant are hired by anyone who needs help but doesn’t necessarily have the funds to cover the full-time employees. From the chart above, you can see how much you would save by hiring a Virtual Assistant. Some of the fields that a Virtual Assistant works with are: Coaches (Health and Business), Public Speakers, Non-Profit Organizations, Small and Local Businesses, Graphic or Web Designers, other Virtual Assistants (yes, we need help sometimes too), and many more.
What are the rates for a Virtual Assistant?
This all depends on which level of an expertise you will need. Rates normally start at $25/hour and go up all the way to $100. The more specialized a Virtual Assistant is, the higher the rate will be. If you are wondering how come some of the rates are so high, keep in mind that a highly specialized Virtual Assistant takes classes and furthers their education/training throughout the year in order to provide high-quality results. They keep up to date with trends, social media, etc. and pass this knowledge into your business when you hire them.
Where can I find a Virtual Assistant?
In short, everywhere! Virtual Assistants can be found online on Social Media channels, like Facebook, Instagram, Twitter, etc., as well as online classifieds and freelance sites. You can also do a search on Google for your local area and find them listed there. Other ways would be local at MeetUp Groups or Social Events.
Do I need a contract with a Virtual Assistant?
I highly recommend one! Contracts are put in place to protect both parties. They will ensure that your business information will be kept in a safe place, they will give you terms and conditions of your working relationship with a Virtual Assistant, and what is expected from both parties during that working relationship. If you have a question regarding the contract with your future Virtual Assistant, I suggest to contact your local lawyer as they will explain in details what that contract stands for.
Will the Virtual Assistant I hire need training from me?
Yes. You will need to have something in place that will help both of you conduct business in an easy manner. Virtual Assistants are highly qualified professionals, but they are not familiar with how you run your business as soon as they meet you. They will need to get themselves familiarized on things like how do you like to communicate, how do you operate your business, etc.
How will I communicate with my Virtual Assistant?
Communicating with your Virtual Assistant through email is the best form of communication. This will ensure that you have some sort of “proof” in case there is a miscommunication somewhere down the line.
How do I share my personal and sensitive information with a Virtual Assistant?
We use LastPass with our clients where they can share their passwords with us in an easy and secure way. There are plenty of other platforms out there for this tasks such as Keeper or 1Password. Find the one you like the best and you use that. I discourage you to share any sensitive information through email, phone, text, Skype, etc.
What do I need to have in place before I look for a Virtual Assistant?
The top two things you will need to know is your budget and the list of the things you want to delegate. With that said, here are several other things to keep in mind when hiring a Virtual Assistant:✔ Make a list of the things you want/need to delegate.
✔ Practice getting comfortable delegating that list.
✔ Set a good budget – Keep in mind you get what you pay for :).
✔ Your VA should be a partner in your business, and they should treat your business with love and care. Like you do.
✔ With that said, do your due diligence before hiring, interview properly, and start off small, build a relationship, and everything else will fall into place.
✔ Make communicating with your VA your top priority as that is usually the #1 reason why things don’t work out between a VA and the client. Lack of communication.
✔ Give your VA time to adjust to your work style, and vice-versa.
We would be happy to answer any other questions that you might have about benefits of hiring a Virtual Assistant.